The American Veterinary Medical Association (AVMA), the national nonprofit association established in 1863 that represents more than 105,000 veterinarians working in private and corporate practice, government, industry, academia, and uniformed services, is seeking an Administrative Assistant to join our Publications team, located at our Headquarters office in Schaumburg, Illinois – a northwest suburb of Chicago. The AVMA’s mission is to lead the profession by advocating for its members and advancing the science and practice of veterinary medicine to improve animal and human health.

Reporting to the Chief Publications Officer/Editor-in-Chief, the Administrative Assistant will provide administrative and organizational support to the Chief Publications Officer/Editor-in-Chief, along with other divisional staff, as needed. Administrative and organizational support includes, but not limited to, meeting planning and logistics, billing and payables, arranging travel, managing calendars, monitoring general email inbox(es), and coordinating programs.

To be successful in this role, you must be supportive of AVMA’s commitment to Diversity, Equity, and Inclusion, customer service oriented, highly collaborative, and passionate about AVMA’s mission. Additional qualifications include:

• Associate’s degree is required; bachelor’s degree is preferred
• Two years of related administrative experience; communications and nonprofit association experience is preferred
• Excellent interpersonal and communication skills, both written and verbal
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook), Adobe, and virtual meeting software, including Zoom and Teams
• Highly organized and detailed-oriented, with the ability to simultaneously handle a variety of responsibilities and tasks
• Capable of keeping confidentialities and handling confidential information
• Must be able to work independently and as part of a team with equal ease
• Flexibility to work outside of normal business hours; and travel on behalf of the Association, as needed

The AVMA provides excellent employee benefits, including generous health insurance, retirement plans, paid time-off (e.g., vacation, sick, paid parental leave) and a supportive work/life balance. Deadline for application is 8/29/2024. Submit cover letter, resume, and salary requirements to apply@avma.org.

About American Veterinary Medical Association

Located in Schaumburg, Illinois, with an office in Washington, D.C., the AVMA is structured to work for its members and acts as a collective voice for its membership and for the veterinary profession. The AVMA provides many benefits to its members, including information resources; state and federal advocacy; opportunities to address issues affecting policies that govern the profession and practice of veterinary medicine; continuing education opportunities; quality publications; and discounts on personal and professional products, programs and services. The work of the AVMA is carried out by a dedicated staff of over 170. The organization is governed by an 18-member Board of Directors and has a $50M+ annual operating budget. Throughout the organization, we take pride in knowing that we make a difference. The AVMA provides excellent employee benefits, including generous health insurance, retirement and paid time-off plans. We enjoy a supportive, friendly and comfortable work environment where work/life balance is evident at every level. We work hard, grow and have fun! For more information, please visit www.avma.org.

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